The problem
Right now a rally lives in eight different places.
Hosts chase sign-ups in email, take money through a third-party cart, post the schedule to Facebook, answer the same questions in a group text, and keep the real attendee list in a spreadsheet. Members have to check all of it — and nobody's sure which version is current.
FacebookEmail threadsACI websiteWhatsAppGroupMeInstagramMailChimpJotFormGoogle DocsCheddar Up
→
RallyKeeperOne sign-in. One attendee list. One schedule everyone sees update in real time.
What you get
Three jobs, one tool.
Club officers & boardRun the club without the spreadsheets
- Your membership list comes from ACI — households, trailers, and BRNs imported and kept in sync, not retyped.
- Sync affiliate members from the club directory export in a couple of clicks.
- Create rallies and assign hosts, with permissions that fit how clubs actually work.
- Send email newsletters to the club with open and click tracking, and one-click unsubscribe.
- Take money with your club's own Stripe or PayPal account — funds go straight to the club.
- Publish club pages with your leadership roster and member directory.
Rally hostsEverything a host needs, in one screen
- Build the rally once: dates, venue, description, fees, capacity, and deadlines.
- Capacity by rigs or by people, with automatic overflow handling when you fill up.
- Set the activity schedule and let attendees sign up for individual events.
- Watch registrations, payments, and balances come in — who's paid, who owes, who's waived.
- Post Updates that reach every attendee instantly, on their phone.
- Check attendees in as they roll onto the property, and print an attendee sheet.
- Confirmation and reminder emails send themselves.
Club membersSign up in two minutes, then stay in the loop
- Browse upcoming rallies and caravans, and register right from your phone.
- Bring your household along — additional attendees, kids, guests, pets, and rig details.
- Pay by card, or record a check — whatever the host allows.
- See the schedule for today and tomorrow, and RSVP to individual activities.
- Get real-time updates when the potluck moves or the weather turns.
- Message the group or another attendee, and share rally photos after.
Inside the app
The parts that save the most time.
Registration & fees
One form handles attendance details, activity sign-ups, and optional add-ons, with a running price total as the member fills it in. Flat fee, per-person, or adult/child pricing — plus camping fees per night.
Payments that reconcile
Stripe or PayPal, configured per club. Every registration keeps a running balance, so partial payments, host adjustments, waivers, and later changes all land in one itemized record instead of a second charge.
Updates & group messaging
Host Updates push straight to attendees' phones. Group chat for the rally, direct messages between members, and notification settings each member controls.
Schedule & activities
Build the rally's activity schedule with times, locations, and per-event capacity. Members RSVP per person, and everyone's schedule shows in the rally's own time zone — no arithmetic when you cross a state line.
Photos
A shared rally album with likes, comments, and people tagging. Hosts can turn it on or off per rally. No Facebook account required to see the pictures from your own rally.
Arrivals & check-in
Hosts check rigs in on arrival. Attendees who opt in get a nudge when friends they're camping with pull in — the small thing that makes a rally feel like a rally.
Caravans
Caravan trips are first-class, not a rally with a different label — including caravan leaders, multi-stop scheduling, and their own registration and payment handling.
Rallies from the ACI site
Rallies published on airstreamclub.org can be mirrored in automatically, so members see what's happening across the club world without leaving the app — and your own rallies are never overwritten.
How it fits your club
Four steps, and most of them happen once.
01Your membership comes over from ACI
Households, trailers, and affiliate members import from the standard ACI exports. Members don't create accounts from scratch — theirs is already waiting.
02Club admins set up the club and its rallies
Connect the club's Stripe or PayPal account, create the rally, and assign the hosts who'll run it.
03Hosts fill in the details and publish
Venue, dates, fees, capacity, deadlines, and the activity schedule. Drafts stay private until the host is ready.
04Members register, pay, and show up informed
They sign in with a code emailed to them — no password — register their household, pay, and get every update from then on.
Why clubs choose it
The principles it was built on.
One source of truth
The rally page is the answer. Not the email thread, not the Facebook post from three weeks ago, not the version someone screenshotted.
Member data stays in the club
Personal information isn't sold, shared, or handed to an ad platform. Joining a rally shouldn't cost you a social media profile.
Real time, on site
Schedule changes, updates, and new sign-ups appear on everyone's phone as they happen — which matters most in the field, when plans move.
Built mobile-first
Designed for a phone at a campsite, not a desktop in an office. It also installs to your home screen and works on a laptop when you'd rather type.
Volunteers run this, so it has to be simple
Hosts are members with day jobs. The setup path is short, the defaults are sensible, and the emails send themselves.
The money is the club's
Payments flow through the club's own Stripe or PayPal account, with itemized records the treasurer can actually reconcile.
My wife and I joined the Airstream Club in 2018, and a couple of years ago we co-hosted a rally — and found the pain points the hard way. I'm a UI/UX engineer, so I built the tool I wish I'd had.
Ty Cahill · creator of RallyKeeperSee it with your own club's rally.
The fastest way to judge it is to watch a real rally get set up. Book a 20-minute walkthrough, or sign in above if your club is already on RallyKeeper.
